Terms and Conditions

These are the Terms and Conditions which will apply to your booking. Please read them carefully as you will be bound by them.

These Terms and Conditions govern the relationship between you and Hawari Travels “the Company”. By booking a trip, you agree to be bound by these Terms and Conditions that outline, among other things, the cancellation policy and certain limitations of liability. These Terms and Conditions affect your rights and designate the governing law and forum for the resolution of any and all disputes.

1. THE CONTRACT
   All persons wishing to make a booking have carefully read and understood the Terms and Conditions that follow. By making a booking with the Company or its Agents, you accept on behalf of yourself and all those named on the booking including minors and persons under a disability to be bound by these Terms and Conditions. A booking is accepted and becomes a definite only from the date when the Company sends a confirmation invoice or email. It is at this point that a contract between the Company and the Client comes into existence. Before your booking is confirmed and a contract comes into force, the Company reserves the right to increase or decrease brochure prices. The Company or their agents reserve the right to decline any booking at their discretion. The upper age range of each tour is a recommended guideline only. The person or persons named on the booking are hereafter referred to as the “Client ”. All bookings are made with the Company, which sells the tours described in this brochure and or through its “Agents ” who sell the Company’s tours through an agreement with the Company. An Independent Trip is defined as booking anything included in the Independent and Tailor Made brochure. These Terms and Conditions shall constitute the entire agreement between the Company and the Client relating to the subject matter herein, and shall constitute a binding agreement. There is no verbal or written; representation, warranty, prior agreement, or description of services, other than as expressed here in.  The service to be provided is/are the tour(s) referred to in the booking confirmation.

 

2. MEDICAL CONDITIONS AND SPECIAL REQUIREMENTS

The Client must notify the Company in writing during the process of booking of any medical conditions, pregnancy, disability or any other mental and or physical condition which may affect fitness to travel and or any medical condition. Failure to notify the Company may result in the Client being refused travel. Failures to notify the Company of any such condition that results in cancellation will have full cancellation fees to the Client. Some trips may be unsuitable for Clients due to age, mobility, disability, pregnancy or physical or mental conditions. It is the Client’s responsibility to check prior to booking. The Company may refuse to carry pregnant women over 24 weeks or Clients with certain conditions. The Company is not required to provide any special facilities unless it has agreed to do so in writing. The Company will do its best to meet Clients special requests including dietary, but such requests do not form part of the Contract and therefore the Company is not livable for not providing these requests. Medical facilities vary from country to country and the Company makes no representations and gives no warranties in relation to the standard of such treatment.

3. DEPOSITS
   At time of booking a non-refundable 20% deposit depending on the tour per person per tour is due. If booking is made 30 days or less prior to departure, full payment is due.

Credit Card Charges: The Company is not responsible for any charges applied to credit card transactions and will not refund or return any fees charged by third parties and incurred during the transaction of the tour cost. The deposit is non-refunable in all circumstances and the Company shall retain the non-refundable deposit in all instances.

4. PASSPORT & VISA REQUIREMENTS

You must have a valid passport for the duration of your Tour and for 6 months thereafter. It is your responsibility to have a valid visa for the country or countries that you will be visiting. We will not be held responsible if you are denied entry to a country due to an invalid passport or lack of visa.

4. CANCELLATION OF A TOUR BY THE CLIENT

The cancellation fees are expressed hereafter as a percentage of the total tour price factoring any discounts or amendments to the retail price. For example, if a Client booked a product at a discounted rate, the cancellation fees shall be applied to that discounted rate, not the full RRP.

(i) Cancellation 30 days or more before departure : Deposit held by the Company.

1. ii) Cancellation 29-15 days before departure : 50% of cost of services booked including initial deposit

iii) Cancellation 14 days or less before departure: 100% of cost of services booked

Cancellation of Arrival Transfers, Pre and/or Post Night Accommodations and single supplement: The same conditions as stated in the above section i, ii, & iii shall apply. Note that any date changes within 30 days prior to departure shall be viewed by the Company as a cancellation of that date and shall attract the same cancellation terms stated in the above section.No dates changes will be allowed less than 7 days before the start date of your trip.

5. CANCELLATION OF A TOUR BY THE COMPANY
   The Company reserves the right to cancel any trip due to unusual or unforeseen circumstances outside the Company’s control. When a tour is cancelled by the Company the Client can either: (i) take a substitute tour of equivalent or superior quality if the Company is able to offer such a substitute; or
   (ii) take a substitute tour of lower quality if the Company is able to offer one and to recover from the Company the difference in price between the price of the tour originally purchased and that of the substitute tour; or
   (iii) to have a full refund of all monies paid (apart from the deposit) under the contract as soon as possible. The deposit will be retained by the Company and can be used to make a new booking in the 12 months following the date on which the cancellation was received by the Company.

The Company is not responsible for any incidental expenses or consequential losses that the Client may have incurred as a result of the booking such as (but not limited to) visas, vaccinations, non-refundable flights or rail, non-refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc. If the Client is offered a refund but requests an alternative tour of a higher value than that originally booked, then the Client must pay the difference in price.

6. UNUSED SERVICES
   There will be no discounts or monies refunded for missed or unused services, this includes voluntary or involuntary termination/departure from the tour, i.e . sickness, the death of a family member etc, late arrival on the tour, or premature departure either voluntarily or involuntarily. This also applies if the Client opts out of certain activities during the tour, then they shall receive no form of refund or substitute for said activity or component.
7. PRICES AND SURCHARGES
   The price of the tours published may go up or down from the time of publication. The Company
   recommends that the Client finds out the most up to date price of their tours including the costs of any other service provided by the Company at the time of making their booking. The Company reserves the right to increase tour price after the holiday has been booked but will not do so any later than 30 days before the departure date stipulated. After a Confirmation has been issued any increase to the tour price will be as the result of changes in an increase in transportation costs, including the cost of fuel, dues, taxes or fees chargeable for services such as landing taxes or embarkation or disembarkation fees at ports and airport charges, including any currency fluctuations.
8. FLEXIBILITY
   The Client understands and acknowledges the nature of this type of travel requires considerable
   flexibility and should allow for reasonable alterations by the Company. It is understood that the route, schedules, itineraries, amenities and mode of transport may be subject to alteration without prior notice due to local circumstances or events, which may include sickness or mechanical breakdown, flight cancellations, strikes, events emanating from political disputes, entry or border difficulties, extreme weather and other unpredictable or unforeseeable circumstances or any other reason whatsoever.
9. CHANGES
   Changes made by the Company: While the Company will endeavor to operate all tours as
   advertised, reasonable changes in the itinerary may be made where deemed necessary or advisable by the Company. If the Company makes a major change the Company will inform the Client as soon as reasonably possible if there is sufficient time before departures. Where the Company has to make a major change to the Client’s holiday before departure in these circumstances the Company will notify the Client as quickly as possible so that the Client can take the decision:

(i) whether to withdraw from the contract without penalty; or
(ii) to accept the change and proceed with the holiday.

10. ACCEPTANCE OF RISK
    The Client acknowledges that the nature of the tour is adventurous and may involve a significant
    amount of personal risk. The Client hereby assumes all such risk and does hereby release the
    Company from all claims and causes of action arising from any damages or injuries or death resulting from these inherent risks. Prior to tour commencement, the Client may be asked to sign a participation form, with the following wording:

“I understand traveling with Hawari Travels may involve risks (and rewards) above and beyond those encountered on a more conventional holiday, and that I am undertaking an adventure trip with inherent dangers. I understand I am traveling to geographical areas where, amongst other things, the standard of accommodation, transport, safety, hygiene, cleanliness, medical facilities, telecommunications and infrastructure development may not be of the standard I am used to at home or would find on conventional holidays. I have read and understood the Hawari Travels Trip Details for this trip I am undertaking and have provided details of any pre-existing medical conditions I may have to HawariTravels representatives. I accept these risks and obligations and I fully assume the risks of travel.

Optional Activities: I understand during my trip there may be opportunities to undertake
activities, which do not form part of the itinerary. I understand Hawari Travels makes no
representations about the safety or quality of the activity, or the standard of the independent operator running it. I also understand Hawari Travels is in no way responsible for my safety should I elect to enter into such optional activities. With full knowledge of the above, I may still elect to partake in the activity, and if I do so, I assume full responsibility for any risks involved, and the waiver and release of the Releases Set out in the foregoing paragraph shall apply to such optional activities. ”Hotels, shuttle services or other elements of a Package will be arranged by the Company with local suppliers, who may themselves engage the services of local operators and/or subcontractors. Standards of hygiene, accommodation and transport in some areas where excursions take place are often lower than comparable standards in your home country. The Company will at all times endeavor to appoint reputable and competent local suppliers. The terms and conditions of the suppliers will be applicableand are expressly incorporated into the Contract. These may limit or exclude liability of the supplier. The liability of the Company will not exceed that of any supplier. Local laws and regulations of the relevant country will be relevant in assessing performance of the services of any supplier. In the event of a complaint by a Client, this Contract will be regarded as having been performed if local laws and regulations relating to those services have been satisfied, even if the laws of Jordanian law have not been met.

11. AUTHORITY ON TOUR
    At all times the decision of the Company’s tour leader or representative will be final on all matters likely to endanger the safety and wellbeing of the tour. By booking with the Company, the Client agrees to abide by the authority of the tour leader or Company representative. The Client must at all times strictly comply with the laws, customs, and foreign exchange and drug regulations of all countries visited. If the Client is affected by any condition, medical or otherwise, that might affect other people’s enjoyment of the tour, the Client must advise Hawari Travels at the time of booking. Should the Client fail to comply with the above or commit any illegal action when on the tour or, in in the opinion of the tour leader, the Client’s behavior is causing or is likely to cause danger, distress or annoyance to others the Company may terminate that Client’s travel arrangements without any liability on the Company’s part and the Client will not be entitled to any refund for unused or missed services or costs incurred resulting from the termination of the travel arrangements.
12. TRAVEL DOCUMENTS
    ( a ) The Client must be in possession of a valid passport required for entry, departure and travel through each destination point along the itinerary of the tour, (passport must be valid 6 months past the return date), all visas, permits and certificates including vaccination certificates, insurance policies, required for the whole of the journey. The Client accepts full responsibility for obtaining all such documents, visas and permits prior to the start of the tour, and is solely responsible for any adverse consequences resulting from missing or defective documentation. Any information or advice given by the Company regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory, provided as a courtesy to the Client, and the Company is not responsible for any errors or omissions as to the information provided by third parties such as the appropriate governmental authorities.
13. FACTORS OUTSIDE THE COMPANY’S CONTROL (FORCE MAJEURE)
    The Company shall not be liable in any way to the Client for death, bodily injury, illness, damage, delay or other loss or detriment to person or property, or financial costs both direct and indirect incurred, or for the Company’s failure to commence , perform and/ or complete any duty owed to the Client if such death, delay, bodily injury (including emotional distress or injury), illness, damage or other loss or detriment to person or property is caused by an Act of God, war or war like operations, terrorist activities or threat thereof, civil commotions, labor difficulties, interference by authorities, political disturbance, pandemics, however and wheresoever any of the same may arise or be caused, riot, insurrection and government restraint, fire, extreme weather or any other cause whatsoever beyond the reasonable control of the Company the consequences of which could not have been avoided even if all due care had been exercised; or an event which the Company or the supplier of services, even with all due care, could not foresee.

14. INSURANCE
    It is mandatory that all Clients obtain travel insurance with a recommended minimum medical coverage ofUS$200,000 (or equivalent in the Client’s home currency) while travelling with the Company and this insurance must cover personal injury and emergency medical expenses. Clients must be able to provide proof of Insurance purchase and adequate coverage as per the required amounts above if requested by the group Leader or Company Representative. It is strongly recommended the coverage be extended to include cancellation, curtailment, and all otherexpenses that might arise as a result of loss, damage , injury, delay or inconvenience occurring to the Client. The Company shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen while unattended by the client in public lounges or other public areas, whether on board a vessel, train, bus, or other mode of transportation, publicly owned or operated by the Company or elsewhere, are not reimbursable. Losses due to ordinary wear and tear, and other acts of God are not reimbursable. The Company cannot accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by the Company such as hotels, hostels, home stays, camps, vessels, expedition vehicles, or any other mode of transport.

 

15. DISCOUNTS & PROMOTIONS
    All discounts and reduced pricing are applied at the Company’s discretion. From time-to-time the Company may offer reduced pricing on selected tours. The reduced pricing applies strictly to new bookings, and bookings that have already provided deposit are locked into their original price and are not entitled to the reduced pricing.
16. CLAIMS AND COMPLAINTS
    If a Client has a complaint against the Company, the Client must first inform the tour leader at the earliest opportunity to allow the grievance to be rectified. If satisfaction is not reached, contact the Company representative or local Office Manager whilst on tour in order that the Company is provided the opportunity to rectify the matter. Failure to indicate dissatisfaction whilst on tour will result in the Client’s ability to claim compensation from the Company being extinguished or at least reduced. If satisfaction is still not reached through these means on tour, then any further complaint must be put in writing to the Company via its Agents or directly to Hawari Travels at hawaritravels.com
17. OPTIONAL EXTRAS
    Optional extras do not form part of the tour or contract. It is understood and accepted by the Client that any assistance given by the tour leader or representative in arranging optional extras does not render the Company liable for optional extras. Accordingly, the Client hereby releases the Company from all claims and causes of action arising from any damages, loss of enjoyment, inconvenience, or injuries related to the quality of such products. The Client acknowledges that the cost of the tour does not include insurance, and that the Client is required to obtain separate coverage at an additional cost. When obtaining travel insurance, the Client must ensure the insurer is aware of the type of travel to be undertaken.
18. PUBLICITY
    By participating in the tour, you grant Hawari Travels permission to use any images or videos taken by you or other guests and shared with us during the trip for publicity and promotional purposes. This permission includes the right to use these images in any media without any compensation to you. You acknowledge that you have no right to approve or review the use of the images.
19. LIABILITY
    The Company is not responsible for any improper or non-performance of any services forming part of the Package which are wholly attributable to the fault of the passenger, the unforeseeable or unavoidable act or omission of a third party unconnected with the provision of any services to be provided under the Contract; unusual and unforeseeable circumstances beyond the control of the Company and/or the relevant supplier, the consequences of which could not have been avoided even if all due care had been exercised including (but not limited to) an event of force majeure; or any event which the Company and/or the relevant supplier could not even with all due care have foreseen or forestalled.

Notwithstanding anything to the contrary elsewhere in these Booking Conditions, the Company shall not in any circumstances be liable to Clients for any loss or anticipated loss of profit, loss of revenue , loss of use , loss of contract or other opportunity nor for any other consequential or indirect loss or damage of a similar nature . Any liability the Company may incur for the negligent acts and/or omissions of its suppliers shall be limited to a maximum of the price which the Client paid for the Contract not including insurance premiums and administration charges. The Company will not at any time be liable for any loss of or damage to valuables of any nature.